What routine business actions and plans do you need to keep your business moving forward? I share my very easy daily, monthly, quarterly and yearly actions.
What routine business actions and plans do you need to keep your business moving forward? I share my very easy daily, monthly, quarterly and yearly actions.
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Lucky Bitch Video Transcript – Daily, Weekly and Monthly Actions To Keep Your Business Moving Forward
Hey peeps! It’s Denise here from Lucky Bitch. A few people have asked me recently if I could share with you my daily, weekly, monthly action plans and things I do in my business to get organised.
I am totally happy to do that and as you can see though one of my daily actions is not to get dressed. I wear lululemon every single day. I am just happy that I had a shower today and got my hair done.
Alright here we go…
What daily habits do I have in my business
So let’s talk daily habits… Now the first thing I want to say is that I understand where these questions are coming from because a lot of people think that successful people are more organised than they really are and it is also coming from a place that sometimes thinking you have to be perfect before you can be successful in your business and before you can make money.
So I wanted to say that straight off the bat that sometimes I am organised, sometimes I am not particularly organised, but it doesn’t stop me from making money. Also I gave up perfectionism along time ago and so you might be surprised I am actually not as organised as you think I am.
But let’s go on to the daily activities. Now when I say daily I don’t do this every single day, I am not perfect as I said, but I try and do them every day or every other day if I can.
How I use To-Do Lists in my business
Now I get asked questions about this more than anything else, I use these Kiki.K chore lists. So there is this little magnet on the back and you’re supposed to put it on your fridge and write down your chores. I actually use this as a to-do list and I do create one probably every couple of days. You can see they get really messy because I am a bit of a doodler.
So I’ll start with this one, I started putting on my to-do’s and crossing them out and then it just turns into random notes to myself. I would sign my name, I’ve got love hearts and flowers written everywhere but these are really handy just to see what you have to do and there is nothing more satisfying than crossing them off.
Want more info on my daily tasks and to-do lists? You can get all of the details here: How I Organise My Day
What do I track in my business?
So that is pretty important daily activity that I do, the other daily thing that I do is that I update my tracking list every single day with my social media numbers. Now I don’t do Facebook and Twitter numbers every single day but I do my newsletter list size every single day.
So as soon as I get to my desk in the morning I login, see what my newsletter size is and I put it into my spreadsheet. The reason why I do that is because I know that building a newsletter list and building my subscriber list means that more people will see my stuff and more people will become customers and more people will be in my Lucky Bitch world.
So you know I really go on that quote I think it’s by Peter Drucker, “What gets measured gets improved.” I really want have that top of mind. Okay let’s see what else…
What’s the best way to track social media?
Okay the other thing that I do is that I obviously check my social media and I like to answer people. I always encouraged people don’t email me, don’t email me, I hate email but if you post on my wall or send me a public tweet I am totally happy to answer questions.
So, you know, I go and check that probably more times than I should during the day, my Instagram, my Twitter , my Facebook feeds and I like to answer people personally, so that is pretty cool as well.
What else do I do?
Automatic and scheduled posting to social media
Okay, I try to post at least one personal picture per day. Now, depending on what you do, maybe you are a fashion blogger or a food blogger or a lifestyle blogger, you probably want to do more than that because that is how people get to know and connect with you.
I try to post a picture at least once a day of just something that’s going in my life. It could be behind the scenes in my business, it could just could be a personal thing. At first I was thinking, why would I do that? I am a bit of a private person. But it actually is really good to connect with your readers and I realised that I love scrolling through my Instagram feed and just seeing what people are up to. I love seeing inside their closets, inside their fridges, you know, I am really nosy. So I thought well, people who are friends with me on that medium they are probably really nosy as well. So, why not?
How often to track your business income
What else do I do? Okay the other thing that I do is I check my income probably every two days or so. I login to my PayPal account and I get my most recent statement for the month and I update that on the spreadsheet as well.
Again, what gets measured gets improved. And it’s really motivating to see your income grow.
Or, say for example, you haven’t had a sale for a couple of days or you haven’t produced any income for a couple of days it is motivating to go, okay, what am I going to do about this? Do I need to send out a promotion? Do I need to post something on Facebook or Twitter? Do I need to send out an email? So it is another important thing to check.
How to work with your Mastermind Groups
Probably the other thing that I do every day is I check on one of my mastermind groups. A group that I am in that is my mastermind with some other women that I am a part of, but also in my Lucky Bitch Money Bootcamp and I check in there everyday just to see what’s up, check on my Lucky Bitch Money Bootcampers are up to. Sometimes I post something motivational, sometimes I just “like” something that people have posted.
Weekly Business Habits
So there are all my daily ones, let’s go into weekly…
How I work with my Virtual Assistant
Okay, one thing that I do that is so important is that every week I meet with my assistant. Now I probably waited way too long to get somebody to help me. At the moment my assistant is only contracted for five hours a week and she is a godsend, she does so much in that five hours a week.
When meet we talk about what blog posts are coming out, what needs to be done, what content stuff has to happen, and I find that having that weekly accountability is really useful because sometimes there are things that I need to do to get to her so that is a really important thing.
The other thing that she does is that she checks my email, so once a week we will see if there is anything that she needs a response on or if there is something that she wasn’t sure about answering that’s the time that we catch up and do those.
How I Review My Business Analytics
Once a week I also meet with my analytics guy. So, this is kind of cool, he helps me look at my sales funnels, he helps me look at my Google analytics stats, he makes sure that the code on my website is all good, you know, just all those kinds of things.
Not sure where to start with analytics? Take a look here for details straight from my analytics guy: Make More Money With Split Testing (It’s Not Scary, I Swear)
There are there are the kind of weekly things that don’t happen every single day.
Monthly Business Habits
Let’s go into monthly…
What numbers do I track in my business?
Every month I go to my spreadsheet and that’s when I do all my final numbers of things. So that is when I update my Facebook followers, my Twitter followers, I don’t record Instagram at the moment but maybe I should add that on there as well, my unique visitors for the month… All these stats and I put those into the monthly spreadsheet. I also double check my income figures and make sure that they are all updated for the month. I also look at my book sales and make sure that they are all updated as well.
Again, it’s just so motivating to see those at a glance and see how far they have grown over time as well, that is really important.
Want to take a peek at my real numbers? You can find them here: Challenges & Successes From My Second Year In Business (& How I Doubled My Income)
How I Work with my Book keeper
Here is a cool thing to that I do once a month with my bookkeeper, I send her paper receipts once a month. So throughout the month, I just have an Express Post envelope on my desk and every time I get a paper receipt I put it in there so at the end of the month I don’t have to chase them up everywhere I can just, you know, rip off the side and just send it to her right at the end of the month.
The other thing that I get my assistant to do now is that throughout the month all of the electronic receipts go into a particular folder in my email and once a month she just forwards them all. It probably takes awhile to do them depending on how many things I purchased that month but she goes through them and forwards them all to my bookkeeper. Then after about a week or so my bookkeeper sends me a report and if there is any outstanding receipts or anything like that then I can chase those up.
That is so simple, it is just the easiest thing to do to have those regular habits just sending things off once a month so you don’t have to think about it throughout, you know, the whole thing. It is a really simple system which means that it’s very rare that things fall through the cracks, you know, maybe my bookkeeper will send back three or four things that we couldn’t find receipts for and my assistant just searches around in my inbox to find them and them send them off, so that is really good.
Okay, what else do we do a month? I am just looking at my list.
Planning and Goals for your Business
Okay, there are somethings I would like to do each month, things like, you know, just mapping out launches and getting really organised for the month ahead but, to be honest, I do set an income goal but other than that I wouldn’t say I super plan out the whole month.
Website Maintenance for your Business
One thing that does happen as well is that I have got a monthly maintenance package on my website and so the team goes in and they do any backups that need to happen or any updates as well.
So I have got that peace of mind that that happens every month without me doing it.
Quarterly Habits for your business
Okay, let’s move on to the quarterly actions.
How often should you meet with your accountant?
Okay, so this is another good money thing, is that with my accountant, I meet with him quarterly. It’s not like I’ve got a huge million dollar business yet that I really super need to, but again having that regular accountability every quarter means that we can sit down and he can ask me about my income, he can ask me about any financial goals that I’ve got or anything that is upcoming that I need to think about. We talk about taxes, we can talk about GST which is an Australian value added tax kind of thing.
Also we pretty much do one big thing per quarter. So in the last meeting we were talking about incorporating, changing my business structure from a solo entrepreneur to a company structure. So that’s what we worked on for that quarter, to do all the paperwork for that, the next quarter we might look at something else.
So it is really important I think just to have those quarterly kind of financial check-ups to make sure everything is on track.
How to deal with my taxes and bookkeeping
Obviously each quarter I have to pay my GST bill which is our goods and services tax in Australia, you might not have that where you are but again it’s another accounting thing that we have to do.
What I would actually love to do each quarter is just to make sure all my bookwork is up to date, you know, look to see if there’s anything I need to gather for my taxes at the end of the year that my bookkeeper doesn’t do. I would love to do that quarterly just to kind of get organised with it but I am not always that organised.
How often should you review your prices?
The other thing that I think you should do quarterly is to review your prices. Now this is what I used to do back when I was doing coaching is that every quarter I would pretty much increase my prices. Not just to increase your prices for the sake of it, but you’ve really got to look at that last quarter what really great client results have I had, what courses have I done, what things have I learned and implemented that can really take my clients forward.
So if you are a business coach like I am and I was it’s like every time you learn something and every time you get better at what you do your short-cutting the amount of time it takes for your clients to do the same thing so then you can actually justify the price increase.
You’re getting better at your craft or you start working with higher priced clients. So I think having that quarterly review of okay how am I going with my income goals, how am I going with my pricing, I think that’s really useful to do.
Not sure about raising your prices? Get the full scoop here: Can You REALLY Increase Your Prices Indefinitely?
Okay so that’s kind of quarterly.
Yearly Business Habits
And then yearly…
Yearly Business Review
This again is boring tax stuff but it’s like doing your taxes and setting your yearly goals. I really like to do a review of the year and I will post the link below of like what I achieved in that year what was my income was, what did I do well, what did I not do so well, what can I improve for next year and setting those kind of yearly goals as well.
Want to read my most recent year in review post? You can find it here: My 3rd Year in Business – Focus, Profit & BABIES!
Business Planning for the Year Ahead
The other thing that you might want to do is to look at what you need for the year ahead. I love doing this at the end of the year or anytime really. And go, okay, consciously what courses would I like to do next year, what mentors would I like to work with, what gaps have I got that I might want to look at to see if there is anything that I can do.
One year I was like I need money stuff, you know, I really needed to work on my money stuff for the year ahead so I set the intention that I wanted to do a money course and a perfect money course came up.
So I think it is important to set that with intentions so you don’t just get caught up in a hype of someone’s program or course and spend a lot of money if you don’t necessarily need to spend it.
Yearly Review of your Products and Programs
The other thing I like to do is once a year is to look over my programs and products. I cut out the ones that don’t really feel good to me anymore and update the ones that I really like.
So that is my daily, weekly, monthly, quarterly, and yearly things that I do in my business. As I said, somethings are organised and somethings are not so organised. I am going to post it all down below for you and put some links to different resources that I use as well.
So, I hope that helped and if you are watching this on YouTube or wherever I would love it if you come to luckybitch.com where I have oodles and oodles of resources for you and inspiration to make more money in your business and have more fun while you are doing it.
So that’s it from me, Denise from Lucky Bitch. I will see you soon bye.
One More Weekly Business Habit – Blog Post and Newsletter
Ah! I just forgot a really important weekly action and it’s to do a weekly blog post and newsletter. I can’t believe I forgot this one because this one is so incredibly important. It’s a really important weekly discipline. I have been in this particular business for three years now and it is pretty rare that I miss a week of blogging. It’s so important to do that because people need to hear from you, it’s a really great discipline in just solidifying your message, figuring out what you like to talk about and all that kind of thing.
It is also a really good discipline if you want to write a book one day. It is just getting into a rhythm of what works for you, is it a video post, is it a written post, do you like writing short ones or long ones, it really doesn’t matter. So something that I do whenever I have an idea is I start a draft post and then if I am stuck on ideas I just look at my draft posts and I try to finish one or, like today, this one is inspired by somebody asking me if I can post what I do on a daily, weekly basis.
Sending out your newsletter each week is super important as well. Again, not necessarily for every business, but I think it is, it’s just that bi-weekly sometimes it’s just a bit too long, monthly is way to long between people hearing from you. So this, your newsletter, is a super important weekly action.